Making a change in your academic program is a huge decision, but it doesn’t have to be a tough one. The first step in making a change is to write a letter seeking a change of course to the relevant department or office. This letter is a formal record of your request and an excellent way for you to articulate why the change is necessary and how it will advance your aims and interests.
In this post, we will walk you through the process of writing a letter seeking a change of course, including key details to include and advice for making a successful request. This advice will assist you in making your request clearly and improving your chances of receiving the desired result, whether you wish to switch from one major to another.
When writing a letter to ask for a change of course, you should include the following:
Introduction: Begin with a cordial greeting and state the goal of the letter, which is to request a change of course.
Background information: Give some background on your current course and explain why you want to change it.
The purpose of the request: Specify your reasons for wanting to change your course, such as a shift in your personal interests, career objectives, or academic achievement.
Alternative course: Specify the alternative course you want to take and explain why it is better suited to your aims and interests.
Proof of eligibility: Provide documentation, such as transcripts, test results, or letters of recommendation, to show that you meet any prerequisites if there are any for changing courses.
Request for assistance: Â Request help in making the change in a polite manner, and express your willingness to give any more information or meet with the required parties.
Conclusion: Finish with a professional closing and your contact information, in case the reader has any more questions or concerns.
Example 1
Dear [Registrar/Admissions],
I hope this letter finds you well and in excellent spirits. I am writing to request a change in my academic program’s course of study.
I am currently enrolled in the [Current Course] program, but I have come to the conclusion that it is not the best fit for me. I’ve been quite interested in [Alternative Course], and I think it more closely matches my objectives and professional aspirations.
I have attached my transcripts and test results to this letter for your assessment, as I have satisfied all eligibility requirements. If you could help me enroll in the [Alternative Course] program, I’d appreciate it.
I appreciate you giving me a moment of your time. I anticipate your response in the near future.
Best wishes
(Your Name)
Example 2
Dear Admissions Department,
I hope this letter finds you in good health. I am writing to request a change in my academic program’s course of study.
I’m now enrolled in a Bachelor of Science in Computer Science program, but I’ve just discovered a love for entrepreneurship and business. After much deliberation, I’ve decided to transition to the Bachelor of Business Administration program.
I have reason to anticipate that this shift will bring my professional aspirations and interests into closer alignment, and I cannot wait to get started on the stimulating coursework that the BBA program has to offer. I have sent my transcripts and test scores for your inspection, and I am certain that I meet all of the program’s eligibility requirements.
I would be very grateful if you could assist me in making this adjustment, and I am available to meet with you or any other individuals that are pertinent to this request in order to discuss it in greater detail.
Thank you for your time and attention. I look forward to hearing from you as soon as possible.
Yours sincerely,
Mr. Doe
Example 3
To the Registrar:
I am writing to ask that my academic program be changed.
Despite the fact that I am a student pursuing a bachelor’s degree in English, I have come to understand that psychology is where my genuine love rests. I have decided to switch to the Bachelor of Science in Psychology program after performing some research and consulting with advisors.
The psychology program’s coursework and practical training appeal to me, and I think this transition will better suit my personal and professional interests. For your perusal, I have included copies of my transcripts and exam results. I am certain that I am qualified for this program and have met all of the prerequisites.
I’d really appreciate your help making this change, and I’m happy to meet with you or anyone else who is involved to talk about this request in more detail.
I appreciate your time and consideration. I’m looking forward to hearing back from you soon.
Best regards,
Smith, Jane
Example 4:
Dear Registrar,
I am writing to inquire about changing my major. I am in the midst of my third year of study for a Bachelor of Science degree in Mechanical Engineering; however, I recently came to the conclusion that this particular program is not the one for me.
I became interested in the subject of medical technology after doing volunteer work at a neighborhood hospital. I also grew captivated by the ways in which technology might enhance people’s lives. I’ve chosen to change to the Bachelor of Science in Biomedical Engineering degree because I think it will better suit my objectives and interests.
Given that I have maintained a 3.0 GPA and have taken a number of pertinent courses in biology and mathematics, I am sure that I meet all the prerequisites for changing courses. For your perusal, I’ve included my transcripts and a letter of recommendation from my academic advisor.
I think that this transition will provide me the information and abilities I need to pursue a career in medical technology, and I can’t wait to get started on the fascinating course material that the Biomedical Engineering program has to offer.
I would be very grateful for your help in implementing this change, and I am available to meet with you or any other pertinent parties to go over this request in more detail.
Thank you for your attention and time. I am looking forward to receiving a response from you in a timely manner.
Best wishes,
Sherry Lee
Example 5:
Dear Registrar,
I hope you are doing well as I write this. I am writing to ask for a change in my academic program. I’m a second-year student in the bachelor of arts in history degree, but I’ve come to the conclusion that it’s not really my love.
I was introduced to the world of technology after completing a computer science course, and I soon became captivated by how it might be utilized to tackle challenging challenges. As I feel it will better fit my objectives and interests, I have chosen to switch to the Bachelor of Science in Computer Science degree.
Given that I have maintained a 3.5 GPA and have taken a number of relevant courses in programming and mathematics, I am confident that I am in compliance with all the requirements for changing courses. For your review, I’ve included my transcripts as well as a letter of recommendation from my computer science professor.
I’m hoping that this transition will provide me the information and abilities I need to pursue a career in technology, and I can’t wait to start the rigorous coursework that the Computer Science program has to offer.
I am willing to meet with you or any other pertinent parties to further discuss this request and would greatly appreciate your help in making this happen.
I appreciate you giving me a moment of your time. Have a great day, and please get back to me soon.
best wishes
David Kim
In conclusion, writing a letter for a course change can be easy if you just follow a few simple steps. Begin by addressing the receiver, then state your request for a change in direction clearly, explain why you are making the request, and express your gratitude for their time and consideration. Your tone should be respectful and professional, and you should check your letter before sending it to catch any errors. Your chances of having your request for a change of course approved will significantly improve if you make sure to adhere to these criteria.
